Category Archives: Google

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Sourcing Revolution! Googling In Ways You Never Have

Do you really need to buy a scanner?

Google DriveIf you work in an office where many document are daily processed you will appreciate one quick tip about using Google Drive as a on-the-go scanner. As you certainly know you can set Google Drive to always convert documents into Google Formats when you upload a new one. You can also decide to automate the process and Google will automatically convert the files without asking you again about it but, for my experience, it’s more more flexible and useful to define the conversion parameters every time I decide to upload a new document. For this reason I ticked the “Confirm settings before each upload” option in the upload menu.

One, not so known, feature is represented by the internal Google OCR that is able to read text also contained in jpg files. This means that you can simply take a picture of the text you want to modify and Google will convert it into a text file in few secs. During some test we made, a medium quality photograph is more than sufficient to have good results with Google OCR.

To activate this feature don’t forget to put a tick on the “Convert text from PDF and image files to Google documents” option and to specify the document language when you upload the jpg files into your Google Drive.  AddThis

Gmail advanced searching: how to create a powerful query to catch a “wanted” email – Computer forensic

Gmail QueriesIf you want to improve your Google searches you can find many useful queries on internet and, if have time, you can also attend a specific Google free course.

But just few people know that there are specific queries available for Gmail.

I found some of them casually when I need to search some specific, old emails into my accounts some days ago. Then I discovered that Google itself published a complete list of all the possible queries accepted by Gmail.

I warmly suggest you to spend some minutes reading and exploring all the queries because they are really useful when you use Gmail in a professional way.

Here, I just want to sum-up some of them that, in my experience, are the most common you can use when you are becoming crazy looking for a specific email you sent or received.

The powerful feature is represented by the possibility to mix the different queries to create super-queries that can intercept the “wanted” email or documents in a less than a second.

Time

after:2010/10/24 before:2011/09/24

Here you are defining the time range and Gmail will show all the emails sent or received between the two specified dates.

From or To

from xyz@zyw.com
to:xyz@zyw.com

Where xyz @zyw.com is the email address you are focusing on.

from:tom OR from:Luis
from:tom OR from:Luis -meeting

In this case you are looking for an email from Tom or (plus) Luis but it hasn’t to contain (- minus) the word “meeting”.

Bcc or CC

bcc:xyz@zyw.com
cc:xyz@zyw.com

Where xyz @zyw are specific email addresses you are looking for.

Filename

filename:invitation
filename:(jpg OR jpeg OR png)
filename:(doc OR docx OR pdf)
filename:invitation(doc OR docx OR pdf)

Subject

subject:meeting

Attachment

has:attachment

Spam

in:spam

And you check into a specific folder. In my case: the Spam folder

Larger or Smaller

larger:25MB
smaller:250MB

Some complex query examples:

from:xyz@zyw.com filename:(jpg OR jpeg OR png)

to:xyz@zyw.com filename:(doc OR docx OR pdf)

from:xyz@zyw.com filename:invitationfrom xyz@zyw.com to:xyz@zyw.com filename:(doc OR docx OR pdf) subject:meeting

after:2011/10/24 before:2011/11/24 in:spam subject:meeting

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Save Gmail attachments directly into your Google Drive

 The idea is simple but genial: how about saving your Gmail attached files directly into Google Drive without wasting time and doing it manually? Not a bad idea but till now it was not easy to realize.

 Today Armit Agarwal did it and explained how to do that!

Moreover, automatically adding a simple label to your incoming emails (e.g. labeling all the email from a predefined account or all the emails containing a particular word in the text) you can be sure that Agarwal script will save a copy of the attachments directly into your Google Drive.

But I don’t want to simply copy Agarwal ideas and tips about this new feature because you can directly visit his website and download the script he created.

Here I also like to focus your attention on the potential features offered by the App Script language by Google. In fact, Agarwal demonstrates how simply could be this Script language and how it can be used to add personalized and useful features to Google services (in this case: Gmail).

Try it and if you want to share new Google App Scripts don’t hesitate to add a comment or send an email to this blog.  AddThis

Best Gmail Notifier For Ubuntu Linux by Videoorchard

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Searching a Gmail notifier for Ubuntu 10.04… an unpredictable Odyssey!

Finding a versatile Gmail notifier for my laptop seemed to be not so difficult and, after a first quick search, I selected a bunch of software I believed interesting. But when I tested them I was not satisfied by they behaviour especially because they didn’t have many of the features I wanted.

First of all I started installing the Gmail software I found in the Screenlets repositories on my Ubuntu but it was not able to update itself. Probably the firewall denied to the screenlet to communicate externally. I didn’t want to spend much time (sic) on the research of a Gmail notifier so I decided do uninstall it.

My second option was Popper and reading the program description I believed tha t was really the right one but.. after the configuration I was not impressed by the final flexibility and interaction this software offers. Just to know, for a quick configuration you need Popper configurator that is in the

The next step was represented by KCheckGmail that is for KDE and runs properly also on Gnome but, in this case, the program is not updated with the last Gmail configuration parameters and so it is nice but useless..

Then I tried with Gmail Notify. The configuration is quick and easy but it offers poor results. I mean that you have just the subject of new emails and no possibility to visualize them with a simple mouse click if you haven’t previously done the login of your Gmail account using the browser.

Finally I installed cGmail through the Ubuntu Software Center and I found what I was looking for: a simple program which let me know about new emails and let me open them with a click. The graphic interface is basic but after a couple of hours wasted on searching an effective solution I was satisfied!

Last but not least, if you don’t want to install a Gmail notifier directly on your Ubuntu, consider to install the add-on Gmail Watcher  on Firefox.

Please, if you have better solution and you want to share them with us, don’t hesitate to comment this post. Thank you! AddThis

How to: Use Google Music for Android by CNET

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The dawn of Morpheus’ era. Google’s supremacy and your privacy: short considerations about Google+

In the last days, I tested Google+ and it really works! It’s fast, well-organized with a really intuitive graphical interface and, for the “first time”, I was able to start conversations with different groups without worrying to say something inappropriate to the wrong person. The problem is that it wasn’t the very “first time” I had the possibility to share a conversation because, for some months, I was one of the testers of Diaspora, an open-source project, which was financed through kickstarter.com

Diaspora is a start-up project in its alpha release and the most interesting supported features are the https streaming and the possibility to create separate conversations with preselected groups. During the past months Diaspora has not  grown fast but this kind of timeline is not unusual considering the number of developers involved, the financial capital used and all the different problems that a start-up has to solve during the first year of existence. The Diaspora’s real added value was the idea of a more secure social media through https and dedicated conversation shared between homogeneous groups of people.

On the contrary Google hasn’t had this kind of problems while developing a similar project, Google+. Anyway Google is so well structured and financially powerful that can reach the goals in a very short time if someone, at Mountain View, really believes on the future possibilities of a project. In few words, this is the natural dominance of a big player in an imperfect market where the start-up can be annihilated by a faster and richer competitor which is able to use more human resources and capitals.

I personally believe that Google, in such a way, has contaminated the natural software “diversity” growth and has too easily prevailed over the Diaspora’s guys. I am not talking about copyrights or trademarks which have often damaged the software development, I am talking about software evolution, the “natural” selection that allows small groups of people with better ideas to survive and prevail over the bigger companies. We cannot be sure that, after the completion of Diaspora, new valuable projects wouldn’t have springed from that team. Perhaps it’s time to critically ask ourselves if Google has become too big and too powerful over the web and if we need a new generation of laws or rules just to perimeter it (not to censure its works or split the company).

Back to Google+, I can strongly affirm that all the features I tested were well programmed and extremely intuitive to use. Moreover, Google+ integrates many other Google products (e.g. Picasa, YouTube, Voice, etc..) and you can share a lot of contents directly with the right people using the, now “famous”, Circles feature.

But at this point, we need another old -no software related- question mark. How many information about our lives are stored in Google servers? All the Google online software are successfully principally due to their high level of usability. None force you to use Google’s products, you are 100% free to decide but usually you have specific accounts to manage your photographs, favourite RSS, documents, phone directory, emails and now also your friends, family and more… All these information profile you and your personal attitudes better than ever. Using the right mathematical function, Google potentially has an accurate profile of you than no one else and sometime it is reasonable to believe that Google knows us better than we do.

In this prospective the “digital identification” card someone proposed some years ago to better regulate the web and check the people online activity, sounds prehistoric. The natural evolution of the net, connected to the lack of a real liberal regulation, has created a “nice” superpower company that potentially has the possibility to share our most intimate data with third parties influencing in a way or another our destinies. Can the privacy disclaimers we accept with each Google service protect our data in a bullet-proof way? Personally I have some little doubts!

On the other hand, during the last year we assisted to the dawn of more decentralized online services (www.yacy.net, www.faroo.com, www.majestic12.co.uk, etc..) and payment systems (www.bitcoin.org) which are able to guarantee a more efficient encrypted privacy. To  extremely simplify the concept it is possible to say that these new technologies represent a possible future horizon that will be developed in few years. Consequently, it is reasonable to predict that two parallel Internet will exist in the near future.

The first is the logical evolution of the web we know today with a more “efficient” control developed by Governments and specialised “agencies”. The second will be something near to what we watched in the Matrix saga. A semi-secret Internet, developed by unknown “experts” where the privacy will be one of the most valuable elements and where we will use a new generation of dynamic encryption software. If we consider that nowadays it is technically possible to build low-cost telecommunication satellites, the only residual barrier for the creation of this new web is represented by the cost of the vectors to bring them into the space. Waiting for a cheap orbital launcher, new technologies have been experimented to build alternative webs. The transmission of encrypted computer data through the radio frequencies is one of the most interesting projects. But this is another story also because we should consider the risks related to a second new encrypted Internet if not used in a proper way…

To conclude, let me say that Google’s people are the best but now, it is time they start thinking a little bit less about online software or visionary technologies and much more about the potential social and freedom risks of their work. There are not precise rules about these topics because just few politicians have a real knowledge about the “digital frontier” and for this reason they have the terrific possibility to regulate themselves in the best way and be really transparent. History rules, when there is not effectiveness regulation, there is the risk that, sooner or later, lobbies persuade politicians to law in a wrong way. If we think about what happened in the last thirty years we can focus our attention on specific tragic events which allowed Parliaments to overreact and chain our civil rights and our privacy in a way that has not roots in our democratic societies.

On the contrary, with new democratic and “illuminated” rules or self-reforms, honestly created by real experts, there will less needs for a parallel Internet and perhaps the dawn of Morpheus’ era will be postponed for a while. At the moment we can only hope that Google people are not became too old to consider that they could change their point of view. The current Google technological path is just one of the many they can develop. Now this path seems to be efficient and, of course, profitable but perhaps the near future needs something different and less dangerous for our privacy and civil rights… (to be continued, sooner or later…). AddThis

gOS

gOSIn our personal opinion gOS could be the -OS + hardware solution- for everyone. In fact we do not think useful to distinguish tech developed countries for the personal income of their citizens. Everyday we do meet many people with big problems in using pcs and internet also in the most developed countries so why do not spread new technologies using a simplified (we mean simpler to use, not a less featured Linux) OS which can run using cheap hardware? gOS could be one of the possible solution. This week in our Linux Page (in Spanish) we have posted a detailed review about this new (not so new because it has been built on Ubuntu) OS and we also give some technical information about transforming your Ubuntu in gOS (Beware! We were not able to downgrade to Ubuntu so, if you are not an expert, consider as definitive your Ubuntu changes to gOS!!) gOS is clean, easily (and immediately) usable OS with many intuitive icons which simplify the way of using your pc. gOS integrates many Google online services as Mail, Docs, Calendar, Maps, Docs, Products, News and other Web 2.0 websites as Meebo, YouTube, Blogger, Wikipedia, etc.. In few words this OS hasn’t any new “revolutionary” feature but uses -at their best- many Web 2.0 websites. Highly recommended (and not only to the youngest and the elders)! AddThis mp3 link